HR Coordinator – Cambridge
Salary: £29,605 – £33,966
Contract: Permanent
Responsible to: General Manager
Working pattern: Full-time
Role Overview
The HR Coordinator Role will be to support the hospitality operations of working closely with the General Manager and
Finance team to provide administrative and advisory support to all aspects of Human Resources Management.
Role Purpose
To co-ordinate a comprehensive HR and payroll support service for all staff, including recruitment, employee relations case management, casual and agency workers management and ad-hoc duties relating to general administration.
They will also provide advice and support to staff and line managers regarding university procedures and HR best practices.
Main Duties
1 Provide clear and accurate advice to individuals and managers on HR policy and employment relations issues such as staff welfare, disciplinary/grievance, terms and conditions of employment (e.g. holiday entitlement, sick leave, maternity/ paternity leave, compassionate leave, leave of absence, hours of work, pay scales), referring to central HR as necessary.
2 Co-ordinate the recruitment processes. Write role descriptions, provide advice on selection criteria, advertising and interview activity a part of an inclusive recruitment process, prepare recruitment paperwork, collate applications, make interview arrangements. Ensure necessary pre-employment paperwork is completed and set up recruitment files,
coordinate new starter processes and conduct HR induction for new staff.
3 Co-ordinate probation and appraisal procedures. Ensure new starters and managers are aware of their responsibilities, ensure paperwork is completed and record the information on the university HR information system, oversee the appraisal administration and maintain up to date records for all staff, induct staff on HR procedures.
4 Carry out general administration relating to HR processes using the HR system for the University. Be the first point of contact for HR and payroll matters, develop and maintain accurate HR filing system, maintain records of sickness/absence and holiday, update HR information, identify and communicate any changes to processes and
procedures.
5 Perform payroll related duties. Complete required paperwork for all changes to payroll, ensure all supporting documentation is correct, complete and approved by the HR Manager/Department Administrator, ensure that paperwork is completed and received in line with the monthly deadlines, maintain accurate payroll records and information, respond to all payroll enquiries.
6 Gather, collate and analyse HR and payroll data. Provide reports using standard templates to help inform
management decisions.
7 Provide a clerical/secretarial service arrange and attend meetings. Take minutes/notes, diary management,
preparation of documents including confidential correspondence.
8 Monitor budgets including expenditure against budgets. Process invoices and orders, expenses claims and
handle petty cash.
